Confiserie Vandenbulcke · Chocolate maker
Bookings, cash planning and production planning linked to SAP and Excel
In short
- Sector
- Chocolate maker
- Region
- Heule-Kortrijk
- Programs
SAP Business One
Bokun
Excel
Telegram
- Period
- April to September 2026
- Status
- Live, with a defined scope
How it was
Bookings for the visitor experience came in through Bokun and were retyped by hand into a spreadsheet with a tab per month.
Cash planning was rebuilt every time from six SAP Business One exports, and the production plan was a shared spreadsheet that had to be kept up to date.
What we built
- 01
Every new booking in Bokun lands in the right month tab automatically, with a fixed rule for groups and individual visitors. Then a confirmation goes out.
- 02
The office supplies the six SAP exports. The tool recognises them, rebuilds the customer and supplier tabs, makes a backup first and puts anything unusual in separate check tabs.
- 03
Twice a day the 'made' and 'to do' cells in the production plan are updated from SAP, with a check afterwards and an automatic repair if something goes wrong.
- 04
The office asks questions about bookings or planning in plain language on Telegram. Spreadsheets come back as attachments.
Where a person decides
SAP is only read, never changed. Cash planning only runs when the office asks for it, and every change in Excel is shown and checked first.
Other cases
More of what we built.
Have a similar task? Start with a 20-minute call, and we will look at whether automating pays for itself for you.
20 minutes, by phone or video. Free. If it doesn't fit, we say so.